Growing a Hands-On, High-Touch Business with Perfect Planning Events founder Tara Melvin

Growing a Hands-On, High-Touch Business with Perfect Planning Events founder Tara Melvin

[smart_track_player url=”http://media.blubrry.com/creativelive/content.blubrry.com/creativelive/PPP-TARA-MELVIN-2017.mp3″ title=”Growing a Hands-On, High-Touch Business with Perfect Planning Events founder Tara Melvin” social=”true” social_twitter=”true” social_facebook=”true” social_pinterest=”true” social_email=”true” ]

The Nitty Gritty:

  • How duplicable systems keep things running smoothly
  • Why strong vendor relationships help Perfect Planning Events deliver
  • How to control the client mix so that you’re getting the business you want

I learned a lot about what it takes to run a hands-on, high-touch business this week when I talked to Tara Melvin, founder of Perfect Planning Events, on the Profit. Power. Pursuit. podcast. As a wedding and events planner for more than a decade, Tara has developed deep relationships with vendors and created systems that help her deliver the high level of service her clients expect.

Systems and strong relationships

Build your vendor partners and treat them how you want to be treated.

– Tara Melvin

On average, Perfect Planning Events handles 15 to 18 events per year depending on the mix of full-service clients and the less time-consuming coordination-service clients. Tara is highly involved with the customer for 9 to 12 months. All vendor communication from the venue to the DJ funnels through Tara, so the bride, groom and their families only need to worry about the phone calls and emails coming from one source—Tara.

I’ve been in business for 13 years now and I have good, solid vendor relationships that when I call on them to get the support I need, I know they’re going to bring their A game whenever it’s time to produce events for my clients.

– Tara Melvin

To be a successful planner, you need to be highly organized, and so Tara has developed a systems-based approach that’s mostly electronic to keep herself, her team and her clients updated and on the right track. Tara uses Evernote to keep the flow of notes and ideas going even when she’s on the go, Outlook to schedule all her appointments and follow-ups, and gives each of her couples a client workbook with checklists, budget sheets and information that she developed over the years to make wedding planning simple and less stressful for them.

With her full-service clients, Tara has nine face-to-face meetings (this doesn’t include site visits) that last two hours each. They discuss any changes to the “hopes and dreams” for the event, payments that are due and progress with the planning.

Pricing strategy and client mix

Tara recently verified her pricing strategy: She wanted to be sure she was providing a fair price for her clients, but also wanted to ensure that she was being fair to herself. So, she tracked every email, phone call and hour she used from start to finish for a full-service client. It was a real eye-opener for how much time she spent with each client. From there, she calculated what she wanted to make annually and came up with a per-hour price for her services.

Tara always aims to get that full-service client. She won’t sign a client for just coordination services until its 6 months out from their wedding date. This allows her to preserve her time for her most desired service offering, but then she can fill in any of her open time and make additional income by offering just coordination services.  

Listen to the full episode to learn the secret to dealing with client drama with poise and professionalism, how Tara introduces her team to each project so that they can step in for her if necessary, how networking helped her make connections that built her business and what’s next for Perfect Planning Events.

Never miss an episode by subscribing to the Profit. Power. Pursuit podcast on iTunes where every week I talk to today’s entrepreneurs about how they are building their business and teams to create the lives of their dreams.

Building Relationships & Communities to Fuel Your Business with Justin Shiels

Building Relationships and Communities to Fuel Your Business with Justin Shiels on Profit. Power. Pursuit. with Tara Gentile

[smart_track_player url=”http://media.blubrry.com/creativelive/content.blubrry.com/creativelive/PPP-JUSTIN_SHIELS-2016_dup1_01.mp3″ title=”Building Relationships and Communities to Fuel Your Business with Justin Shiels” social=”true” social_twitter=”true” social_facebook=”true” social_pinterest=”true” social_email=”true” ]

When it comes to networking, I’m a little intense. I’ve actually reserved every Wednesday at 3pm for a meeting with a close friend or a new stranger who I’m interested in meeting. So I literally email, Facebook, or Instagram someone who I think is doing something interesting.

— Justin Shiels, marketer, speaker, and community builder

This week’s Profit. Power. Pursuit. guest is Justin Shiels the founder of This Creative Lab and Curious Tribe. Justin has over 9 years experience in communications, marketing, and graphic design. He uses his passion for community and his hometown of New Orleans to fuel his work. In 2014 Justin cofounded Venture Pop, a conference for creative entrepreneurs.

Justin and I talk about the power of nurturing relationships, the specific tactics he uses to connect with new people, and his value of diversity in building creative communities.

A Simple Networking Tactic Even You Can Use Every Day

Aside from his weekly standing meetings to get to know new people, Justin also recommends a networking tactic (oy, that sounds so cold and impersonal for such a friendly thing) for staying in touch with the people he meets. I’ve been trying to implement this networking tactic myself all year–and it’s panned out beautifully.

The process is simple: 

If you read something, see something, hear something, or think something that reminds you of someone you know, let them know. Don’t let the thought pass and wonder why you haven’t talked to them in forever.

Drop them an email, text them, post on their Facebook wall…

…heck, pick up the phone and call them!

Share the thought, article, or video that made you think of them and tell them why. That’s it!

These small gestures–whether you actually reconnect with the person or not–puts you (and your business, mission, movement, ideas, etc…) back on the top-of-mind for the person you just thought of.

It’s a little thing that can have big results.

Take Action Now

In fact, why not give it a try right now.

Who do you know who is a natural relationship-builder? An authentic networker? A consummate community-wrangler? 

Let them know what Justin’s interview made you think of them. Tell them how much you appreciate their curiosity, friendliness, and openness.

Love this episode? Subscribe on iTunes and while you’re there, leave us a review, too! It helps us reach more smart & ambitious small business owners like you.

 

The Extreme Value of Connection

Srini Rao is a master connector and community builder. I wish I could put my finger on his special brand of relationship-building but I think it’s just who he is. He’s a dreamer, an explorer, and an action-taker and that makes him very attractive to influencers and aspiring creatives alike.

podcast_srinirao

Over 500 interviews ago, Srini created BlogCastFM, a podcast that hosted top bloggers and digital entrepreneurs to explore their stories, process, and strategies for success. He’s since rebranded the podcast to The Unmistakeable Creative and is exploring the world of creative movers and shakers through multimedia.

I’m fascinated by Srini’s story and his community because they demonstrate the extreme value of connection in a corner of the economy that generally prioritizes creators over connectors. And while all of his connection and community building has led him to become a Wall Street Journal bestselling author, a guest on Glenn Beck’s show, and a traditional publishing contract, I believe that the greatest value of his work is the people, ideas, and themes he brings together in unusual combinations.

Srini and I also discussed one of—what I believe is—the most pressing issues of creative entrepreneurship today: the myth of solo entrepreneurship. Srini has been actively growing his team, involving mentors and influencers, and co-creating with him community for years. He recognizes how much more he is able to accomplish because of the brilliant people around him.

Take special heed of this episode if you find yourself a connector in a creator’s world. You have something unique to deliver to your community and Srini Rao’s story should be an inspiration for how to do just that.

Click here to listen in iTunes.

If you’ve been enjoying the podcast, please subscribe & leave us a review. Those simple actions help us reach more people with business truth-telling!

[smart_track_player url=”http://media.blubrry.com/creativelive/content.blubrry.com/creativelive/PPP-002-SRINIRAO-FINAL.mp3″ title=”Interview with Srini Rao” artist=”Tara Gentile” social=”true” social_twitter=”true” social_facebook=”true” social_gplus=”true” ]

Evolving Your Model is the Key to Evolving Your Revenue

The number one reason your business isn’t generating the revenue it could be is that your business model is not set up to generate more.

People who earn more know a very important fact:
It’s easier to earn the second $50,000 than it is to earn the first $50,000.

Or the second $100k, or the second cool million.

In other words, once you’ve earned $50,000, there’s no reason you shouldn’t be earning 6-figures. The difference is that earning 6-figures generally requires leveraging your earning. It means no longer trading time for money. It means understanding what parts of your business can be duplicated over & over again with almost zero effort. It means finding a tipping point again, and again, and again.

You don’t have to give up family time to earn more. You don’t need to resort to shady promotional tactics or annoying affiliate campaigns. Instead, your business needs to embrace a better business model that is based on value & results, not time & energy.

If you’re putting too much work into earning too little, there’s a good chance your business is based on a relationship model.

Now, don’t get me wrong! Relationships are great. The human element is the most important element of any business. But here’s what starts to go wrong when you base your business on a relationship model:

Relational transactions happen most often in project-based or one-to-one client scenarios. The easy way to develop a relationship is with time, exchange, and getting-to-know-ya. You put your whole heart & soul into the process. Those relationships turn towards a transaction when you have something that fills a need for the other person.

It’s a feel good way to do business. But it’s a slow process. Each customer represents hours of time, loads of money (don’t think your social media use & Skype coffee dates aren’t costing you), and emotional stress waiting for those relationships to convert.

On the other hand, sales in transactional models come fast & furious. They utilize scale to generate the revenue that’s needed in the business. Transactional models are built on acute needs & impulse purchases.

The difficulty with this model is that it’s hard to achieve customer loyalty, harder still to truly delight your customers. Once a solution is purchased, there’s often no word from the customer to find out if it’s working or not. And this type of business might leave you scratching your head, wanting more.

In a perfect world, there would be a sweet spot between transactional models & relational models.

Not to get all Dr. Pangloss on you, but the New Economy just might be the best of all possible worlds.

There is a sweet spot. There is a way to build a business that takes your big ideas and your brilliant products to scale in a way that makes each customer feel special and singled out.

Your customer understands that you are doing business with him in mind, that your business is geared to her success, and that you have a vision for how his life can be better.

Leveraged income isn’t outside the customer relationship cycle. It’s an integral part of it. You don’t develop leveraged income opportunities to generate money where before there was none. You develop leveraged income opportunities to solve problems for people you care about, over & over & over again.

If you’re making $10k, $20k, even $50k per year, you’re already solving problems for people one at a time. To make the jump to your dream income, your goal is to solve problems for people 10, 100, even 1000 people at a time.

Don’t fight your desire to forge & foster relationships with your potential customers. Just realize that you can serve more than one person at a time. In fact, you owe it to your customers to do just that.